Tuesday, September 1, 2015

Expensive for both sides: false invoices issued

Formal or editorial errors in invoices according to the BVBC not uncommon. Typical faults and how they can be avoided knows BVBC.


Quick sneak up on bills errors, which have far-reaching implications for billers and bill recipients. Although the possibility remains for invoice correction, but thereby threaten substantial additional expenses and additional costs.


The preparation of invoices requires extreme care to avoid avalanche effects, warns the Federation of accountants and controllers eV (BVBC). The mandatory information in accordance with § 14 and § 14a of the VAT Act (UStG) should be strictly respected. "Particularly error-prone is the duplication of invoices via copy function," says Uta-Martina Jüssen, member of the Presidium of the BVBC. "So it is easy to missing or incorrect positions, such as service period or invoice amount." Typos and inaccuracies about the company names are forgivable if the mandatory fields are clearly identifiable.


To invoice correction committed

The beneficiary is possible without proper account no deduction. Therefore, he will lodge a complaint with the service provider incorrect invoices. The biller's invoice correction obligation that only he is allowed to make alone.

The accounting correction increased caution so as not to aggravate the problem further. Of course, must comply with all requirements for VAT from the correction calculation.

The BVBC recommends the following procedure:

The original invoice will be canceled and marked as invoice cancellation or invoice correction.
The new account is provided with a new account number and a reference to the original invoice (for example, replacing invoice no. 1234 from 03.05.2015).
"The correction has to document the origin statement is unique to you," says Jüssen. "Otherwise, the invoice correction is easily seen as a new account." Then it came quickly to annoying false transfers and accounting errors, which could provide with our business partners for discord.

This often incorrect invoice until years later on within the framework of a tax audit. The bill recipient is then only at enormous expense or no longer possible to obtain a corrected bill, because, for example, the contract no longer exists or the company was dissolved. According to the importance of prompt and conscientious invoice review by the recipient. Otherwise threaten loudly BVBC the subsequent cancellation of the tax arrears and sensitive.

Tip of BVBC

The late invoice correction is to be avoided. Taxpayers must pay additional claims by the tax office high interest rates. The crux of this: According to the previous interpretation of the law a bill correction does not affect returns. The tax authorities collect for the reduction of input tax regularly Surcharge interest of six per cent per year. To represent companies significant sums quickly in the room.

"Affected companies, however can hope for a positive judgment of the European Court, which is to clarify the conditions of a retroactive accounting correction," says BVBC expert Jüssen. You can object to the interest rate fixing having regard to the pending EU procedures.



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